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Privacy Policy

At Iolanthe Midwifery Trust we take your privacy very seriously. This page explains what data we collect, what we do with it, where it is stored and processed and who else might have access to it.

Please also see our Terms and Conditions

Iolanthe Midwifery Trust is registered with the Information Commission’s Office as required by the Data Protection Act 2018 ('the Act') and the General Data Protection Regulation (Regulation (EU) 2016/679) ('GDPR'). This policy, together with any other documents referred to on it, sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us. Please read the following carefully to understand our practices regarding your personal data and how we will treat it.

If you need to contact us about your data, please get in touch with our Executive Director via our Contact Us page

Under the GDPR and the Act, personal data is defined as 'any information relating to an identified or identifiable natural person ('data subject'), by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person'.

Using the website

Signing up to our newsletter

Donating via our VirginMoneyGiving page

Applying for an award

Using the website

When you acess the Iolanthe Midwifery Trust's website we use Google Analytics to assist with monitoring, and identifying areas of the site that can be improved. Your personal details are not tracked and you cannot be directly identified by the information we collect but it may include your IP address. Cookies from Google Analytics may stay on your device for up to two years unless you delete them. We retain information about our website users for 50 months.

Signing up to our newsletter

By giving us your name and email address on our website, you:

  • agree that we can contact you from time to time with information and news about the Iolanthe Midwifery Trust.  This contact may include requests for donations or fundraising, or to ask for your feedback about aspects of Iolanthe and its activities. 
  • agree that we can store and process your data using MailChimp, a US-based mail distribution platform.  MailChimp participates in and has certified its compliance with the EU-US Privacy Shield Framework to give you data protection rights in line with the General Data Protection Regulations (GDPR). For more information about how MailChimp uses your data as a Subscriber please see the MailChimp privacy policy.

We will not share your details with third parties for the purpose of marketing or other communications. 

You can sign up to the newsletter at the bottom of this page.

Data rights

Your data subject rights are the following:

  • the right of access.
  • the right to rectification.
  • the right to erasure or right to be forgotten (You can do this by unsubscribing to emails that we send you or by asking us to delete your data which we will do without undue delay).
  • the right to restriction of processing.
  • the right to be informed.
  • the right to data portability.
  • the right to object.
  • the right not to be subject to a decision based solely on automated processing.

Donating via our VirginMoneyGiving page 

If you donate to Iolanthe Midwifery Trust, you will be asked for permission to have your contact details shared with us. If you agree, we will store and use your details as described above as if you had signed up for our newsletter and you will have the same rights to stop us contacting you and to have your data deleted. 

Applying for an award 

Our online award application system makes use of external platforms to store and process the data you submit. Some of these are located outside the EEA.   

By saving or submitting an application you are agreeing that your data can be stored and processed by Cognito, Zapier and G Suite in the United States of America and elsewhere in the world for the purposes of administering the awards. These platforms use servers which are certified under the EU-US Privacy Shield Framework and which comply with the provisions of the GDPR.

Data in submitted applications will be held by Cognito and G Suite for the purpose of judging the Iolanthe awards. You have the right to have your data deleted before the awards are finalised but you will no longer be eligible for an award. Applications which are saved but not submitted will be deleted shortly after the closing date for applications but you can ask for them to be deleted before this by contacting us

If your award application is unsuccessful, we will delete your application and all related information within one month of the announcement of the awards. If you have agreed on the application form that we can continue to keep in touch with you, we will retain your name and email address as described in Signing up to our Newsletter above. 

If your award application is successful we will retain the data supplied in your application in order to be able to administer the awards. If you have agreed on the application form that we can continue to keep in touch with you, we will also retain your name and email address as described in Signing up to our Newsletter above. 

You can find out more about how your data is held by Cognito, G Suite and Zapier using the following links:

https://zapier.com/help/data-privacy/

https://zapier.com/privacy/

https://www.cognitoforms.com/privacy

https://support.google.com/googlecloud/answer/6056650?hl=en